Policies, Memoranda & Handbooks
[+] Personnel Memoranda
- Motor Vehicle Use Policy (PM-8)
- Employment (PM-9)
- Employment of Minors (PM 9-1)
- Conflict of Interest - Outside Employment, Consulting and Business Activities (PM 9-3)
- Rate Ranges by Classification (PM 10-1)
- Student Ranges (Undergraduate and Graduate) (PM 10-1)
- Wage and Salary Plan - Caltech Student Employees on Campus (PM 10-3)
- Graduate Teaching Assistants, Graduate Research Assistants, and Graduate Laboratory Assistants (PM 10-4)
- Recruitment and Retention Bonus Pay (PM 10-5)
- Hours of Work, Workweek, Workday, Shifts and Pay Premiums (PM 11)
- Hours of Work, Overtime & Extended Workweek (PM 11-1)
- Make Up Time (PM 11-2)
- Employee Timekeeping (PM 11-3)
- Non-Exempt Alternate Workweek Schedule (PM 11-4)
- Employee Personnel Files (PM 12)
- Problem Resolution Policy and Process for Campus and Staff and Employees at JPL (PM 13)
- Terminations (PM 14)
- Holidays (PM 15-1)
- Vacations (PM 15-2)
- Sick Leave (PM 15-3)
- Jury/Witness Duty (PM 15-4)
- Bereavement Leave (PM 15-5)
- Rest Periods (PM 15-6)
- Military Leave (PM 15-7)
- Tuition Reimbursement Plan (PM 15-15)
- Tuition Exemption for Children of Employees (PM 15-18)
- Domestic Partners (PM 15-22)
- Patent Policy (PM 17)
- Personal Leaves of Absence (PM 25)
- Family Care and Medical Leave of Absence (PM 26)
- Other Leaves of Absence (PM 27)
- Service Date (PM 31)
- Uniforms and Special Clothing (PM 32)
- Ridesharing (PM 33)
- Violence Prevention (PM 34)
- Limited Distribution Personnel Memoranda
[+] Administrative Policies & Procedures
[+] Emergency Services
[+] Environmental, Health and Safety Services
- Institute Environment, Health and Safety Policy
- Biosafety
- Chemical Safety
- Controlled Substances
- Emergency Management
- Ergonomics
- Fire Safety
- Laboratory Animal Occupational Health Program
- Nanomaterials Safety
- Radiation Safety
- Safety Officers
- Waste Management and Disposal
- Caltech Export Compliance Policy
- Export Compliance Proposal Review Procedures
- Importing into the U.S. Guidelines
- International Shipping
- Procurement
- Restricted Party Screenings
- Safeguarding Export Controlled Data on Computers
- Caltech Guide to Sponsored Projects
- Caltech Ethics Handbook
- Faculty Handbook
- Business and Expense Guidelines
- Business Expense Guidelines: Entertainment
- Capital Construction Policy
- Check Cashing Policy
- Check Pick-Up Policy
- Cost Sharing on Sponsored Projects
- Cost Transfers to Federally Funded Awards Policy
- Fabrications
- Facilities Use and Technical Services Agreements
- Investment Pool Quick Reference Guide
- Payroll Distribution Confirmation Policy
- Petty Cash Funds Procedures
- Protocol for External Auditor Interaction with Caltech
- Records Retention and Disposition Policy
- Records Retention Schedule
- Restricted Funds Overhead Rate FAQs
- Service Center Policy
- Tax Policy - UNDER CONSTRUCTION
[+] Information Management Systems and Services
- Email Policies
- Password Policies
- Network Policy Regarding Devices Connected to the Caltech Network (CITnet)
- Caltech Policy on Confidentiality of Private Information
- Caltech's Institute Policy on Acceptable Use of Electronic Information Resources
- Scanning Policy
- DMCA Copyright Infringement Policy
- Institute Policy on E-Commerce
[+] Office of the General Counsel
- Copyright Tutorial
- Copyright Specifics
- Copyright and Software Policy
- Patent Policy
- Patent and Copyright Agreement
- Moral Rights
- Fair Use
- Penalties for Infringement
- Coursepacks
- Posting teaching materials on the internet - The TEACH Act
[+] Office of Research Compliance
- Animal Research
- Human Subjects
- Biosafety
- Conflicts of Interest
- Controlled Substances
- Research Misconduct
- Responsible Conduct of Research
- Research Data Sharing and Management
- Export Compliance
- Facilities Use & Technical Services
[+] Office of Technology Transfer
- Copyright and Software Policy
- Patent Policy
- Patent and Copyright Agreement
- Faculty Handbook (Chapter 7 - Conflict of Interest, Conflict of Commitment, and Technology Transfer)
- Caltech Guide to Sponsored Projects
- Caltech Ethics Handbook
- Business Expense Guidelines
- Business Expense Guidelines: Entertainment
- Committment of Effort on Federally Sponsored Awards
- Cost Sharing Policy
- Cost Transfers to Federally Funded Awards Policy
- Equipment Threshold
- Equipment Fabrication Policy
- Equipment Fabrication Process
- Facilities Use and Technical Service Agreements
- Institutional Base Salary Policy
- NIH Salary Caps
- NSF Salary Cap and Caltech Procedures
- Payroll Distribution Confirmation Policy
- Postdoc Benefits Policy
- Principal Investigators on Leave FAQs
- Protocol for External Auditor Interaction at Caltech
- Records Retention Policy (8/25/08)
- Records Retention Schedule
- Subcontracts and Subrecipient Monitoring Policy
- Computer Cluster Policy
- Equipment Fabrication Process
- Equipment Purchased by Caltech Under an Interdivisional Authorization from JPL
- Equipment Threshold
- Fabrication PTA Set-Up Flowchart
- Fabrications
- Fabrication PTA Processing
- Property Manual
- Purchasing Policies and Procedures Manual
- Policy on Unsolicited Supplier Visits
- Purchase Order Signature Authority
- Commercial Items or Services Terms and Conditions
- General Conditions for Construction Terms and Conditions
- Government Funded Grant Provisions
- Government Funded Subcontract Provisions
- P-Card Policy
- Caltech Travel Policy
- Use of United States Flag Air Carriers (Applies to federally funded travel)
- Exceptions to use of United States Flag Air Carriers (Applies to federally funded travel)
- Fly America Act Exemption Certification
- Advanced Payments to Suppliers (Prepayments)
- Check Payment Management & Distribution
- Payment Request Procedure
- Wire Transfer Procedure
- Caltech Guide to Sponsored Research
- Caltech Export Compliance Policy
- Caltech Guide to Sponsored Projects
- Committment of Effort on Federally Sponsored Awards
- Cost Sharing on Sponsored Projects
- Cost Transfers to Federally Funded Awards Policy
- Current Indirect Cost Rate Agreement
- Divisional Approval Form
- Equipment Fabrication Policy
- Equipment Fabrication Process
- Equipment Fabrication Set-Up Form
- Facilities Use and Technical Service Agreements
- Faculty Handbook - Chapter 7
- Guidelines for Accepting External Funds for the Support of Research and Related Activities
- Institutional Base Salary Policy
- Managing Conflict of Interest Requirements under Federal Sponsored Awards
- Minimum Overhead Form
- Minimum Overhead Form Instructions
- NIH Salary Caps
- NSF Salary Cap and Caltech Procedures
- Postdoc Benefits Policy
- Principal Investigators on Leave FAQs
- Research Data Sharing and Management
- Subcontracts & Subrecipient Monitoring Policy
- Travel Policy
